Tuesday, July 7, 2020
Technology

Creating PDF Files: 7 Tips for Working With PDFs

PDF Files
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PDF files are very popular but can take some getting used to. Read here about creating PDF files and 7 tips for working with them.

Adobe is one of the main products that can generate PDFs, and last year, Adobe helped to create more than 250 billion PDFs.

PDFs are becoming more and more popular when it comes to sending and signing official documents. 

Creating PDF files can be challenging if you’ve never done it before. However, after you create it there are all kinds of tips and tricks to help your creating process go smoothly. Here are a few of the best. 

1. Translate the Files

One thing that can help you out is to translate the files that you receive. If they’re in a different language, thankfully there’s an easy way to be able to read it. 

Google Translate will help you out on this one, and it can translate thousands of languages. 

Open Google Translate in a web browser, and then you can hit the upload PDF button. After that, you’ll just have to choose what language you want it translated to and let Google do the rest of the work for you.

2. Combine Files

Another thing that can be helpful is trying to combine two PDF files. 

In order to merge PDFs, you’ll have to use a Merger. If you are sick of skipping between two tabs or windows, this is a great way to have it all in one document. 

In addition to figuring out how to combine the files, you can even compress them together so that they don’t take up as much space. 

3. Rotate a Document

Sometimes you’ll have a document that is rotated the wrong way. In order to avoid having to flip your tablet or laptop screen, you can just rotate the file. 

If you want to permanently rotate the image into the correct orientation, you’ll need an Adobe program. This will not only let you read the documents, but you can edit them as well.

Once you open the document in Acrobat Pro, go to “Document.”

Next, you’ll see an option that says “Rotate pages.” After you click on that, you’ll have the ability to rotate the document in whatever order you need to. 

4. Double Compress PDF File

You can also compress PDF files if it’s too big. This is helpful if you’re trying to upload something or send it through email. Sometimes there are different requirements and limits for how big of a file you can send. 

The great thing about compressing it is also that you can still keep the quality and size of your document. 

To compress a file, use a program that zips PDFs. There are many different software programs you can use. Sometimes you can even compress it in one software and then compress it even more in another program.

5. Edit the File

PDF Files

Once you’ve created a PDF, chances are you’ll have to go back and edit it at some point as well.

PDF documents are easy to create and look at, but editing them is the difficult part. You’ll need a software program to achieve this.

Adobe isn’t the only program that will let you do it, so make sure you shop around to find the one that you’re most comfortable with using. 

6. Protect it With a Password

If you have a PDF that has sensitive information, you can also protect it with a password. 

It’s not always the most secure, but it can help keep some people out. When you protect it, you’ll have to make sure you give the password to everyone who will need access to it. 

Like the other tips, there are several programs that can help you put a password onto your file. 

If you have Microsoft Word you can password protect it from there. To do this, go to “Save as” and choose PDF. 

Before you save, you should see a box that says “More options.” Once you select this, you’ll see a box that says “Encrypt document with a password.” You’ll have to type your password in twice to make sure it’s correct, and then you can save it.

After you do that, you’ll have to type in a password to open up the PDF again. 

7. Sign It

Lastly, you can also sign your document. This can be incredibly helpful since now many official documents are sent as a PDF.

Of course, you can always print it out, sign it yourself, scan it, and then reupload it. But this is so much more work. 

If you have the correct software, you can sign the document yourself right then and there. However, you do need to know that there are two different signatures.

There is an electronic signature, which is a picture of your signature that you just paste into the PDF. A digital signature is more complicated and is often encrypted. 

Electronic signatures are more common, so to do that, just open your PDF. Next, click the “Fill and Sign” button. After that, you’ll see an “Add signature” button.

You can then either upload a picture of your signature or draw one onto the PDF. Once you’ve done that, make sure you save it.

Discover More About Creating PDF Files

These are only a few tips when it comes to creating PDF files and also managing them. 

If you’re interested in finding out more, our website provides all the tech-savvy tips you’ll need to succeed!

To stay on top of trends, make sure that you explore our website to find more blog posts just like this one!

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