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Creating PDF Files: 7 Tips for Working With PDFs

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PDF files are very popular but can take some getting used to. Read here about creating PDF files and 7 tips for working with them.

Adobe is one of the main products that can generate PDFs, and last year, Adobe helped to create more than 250 billion PDFs.

PDFs are becoming more and more popular when it comes to sending and signing official documents.

Creating PDF files can be challenging if you’ve never done it before. However, after you create it there are all kinds of tips and tricks to help your creating process go smoothly. Here are a few of the best.

1. Translate the Files

One thing that can help you out is to translate the files that you receive. If they’re in a different language, thankfully there’s an easy way to be able to read it.

Google Translate will help you out on this one, and it can translate thousands of languages.

Open Google Translate in a web browser, and then you can hit the upload PDF button. After that, you’ll just have to choose what language you want it translated to and let Google do the rest of the work for you.

2. Combine Files

Another thing that can be helpful is trying to combine two PDF files.

In order to merge PDFs, you’ll have to use a Merger. If you are sick of skipping between two tabs or windows, this is a great way to have it all in one document.

In addition to figuring out how to combine the files, you can even compress them together so that they don’t take up as much space.

3. Rotate a Document

Sometimes you’ll have a document that is rotated the wrong way. In order to avoid having to flip your tablet or laptop screen, you can just rotate the file.

If you want to permanently rotate the image into the correct orientation, you’ll need an Adobe program. This will not only let you read the documents, but you can edit them as well.

Once you open the document in Acrobat Pro, go to “Document.”

Next, you’ll see an option that says “Rotate pages.” After you click on that, you’ll have the ability to rotate the document in whatever order you need to.

4. Double Compress PDF File

You can also compress PDF files if it’s too big. This is helpful if you’re trying to upload something or send it through email. Sometimes there are different requirements and limits for how big of a file you can send.

The great thing about compressing it is also that you can still keep the quality and size of your document.

To compress a file, use a program that zips PDFs. There are many different software programs you can use. Sometimes you can even compress it in one software and then compress it even more in another program.

5. Edit the File

PDF Files

Once you’ve created a PDF, chances are you’ll have to go back and edit it at some point as well.

PDF documents are easy to create and look at, but editing them is the difficult part. You’ll need a software program to achieve this.

Adobe isn’t the only program that will let you do it, so make sure you shop around to find the one that you’re most comfortable with using.

6. Protect it With a Password

If you have a PDF that has sensitive information, you can also protect it with a password.

It’s not always the most secure, but it can help keep some people out. When you protect it, you’ll have to make sure you give the password to everyone who will need access to it.

Like the other tips, there are several programs that can help you put a password onto your file.

If you have Microsoft Word you can password protect it from there. To do this, go to “Save as” and choose PDF.

Before you save, you should see a box that says “More options.” Once you select this, you’ll see a box that says “Encrypt document with a password.” You’ll have to type your password in twice to make sure it’s correct, and then you can save it.

After you do that, you’ll have to type in a password to open up the PDF again.

7. Sign It

Lastly, you can also sign your document. This can be incredibly helpful since now many official documents are sent as a PDF.

Of course, you can always print it out, sign it yourself, scan it, and then reupload it. But this is so much more work.

If you have the correct software, you can sign the document yourself right then and there. However, you do need to know that there are two different signatures.

There is an electronic signature, which is a picture of your signature that you just paste into the PDF. A digital signature is more complicated and is often encrypted.

Electronic signatures are more common, so to do that, just open your PDF. Next, click the “Fill and Sign” button. After that, you’ll see an “Add signature” button.

You can then either upload a picture of your signature or draw one onto the PDF. Once you’ve done that, make sure you save it.

Discover More About Creating PDF Files

These are only a few tips when it comes to creating PDF files and also managing them.

If you’re interested in finding out more, our website provides all the tech-savvy tips you’ll need to succeed!

To stay on top of trends, make sure that you explore our website to find more blog posts just like this one!

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5 Best React JS UI Frameworks for Swift Prototyping

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Rowan Bunning, the Australian pioneer of Scrum has said, “…the agile movement is part of a larger movement towards more humane and dynamic workplaces in the 21st century.” Every person who knows Agile well will agree that Agile turns the focus on the people from the processes and systems. Somehow, this has proved to work as far as increasing efficiency is concerned.

Those who do not know much about Scrum may wonder why the discussion about Agile, so let us have a tiny discussion on that. Originating somewhere around the ’70s with an emphasis on evolutionary project management and adaptive software development, Agile became truly popular in the 21st century. So did Scrum, with people in businesses starting to talk about it, and even about the CSM and CSPO course that proved as an entry in the world of Scrum.

Scrum, the main topic of our discussion, is a framework based on the agile approach. It follows the agile principles of being adaptive throughout the development process by having self-organizing teams that set and attain smaller goals.

Before speaking about the market demand for Scrum and Scrum professionals, it is interesting to have a look at how Scrum is implemented. Have a look at the image below

Essential Features of Scrum that Make It a Success

The traditional methods of product development had goals that were far set and rigid. Whenever obvious problems such as changes in requirements by customers came, the whole goal had to be rearranged from the beginning, making it difficult to adjust. Additionally, having specific team members working on specific tasks meant slow down or roadblocks in the absence of a particular member.

Scrum overcomes the above problems to an almost complete extent by having teams where members can undertake multiple tasks, and are not weighed down by long term single large goals. The focus is to deliver a valuable product in increments with short term goals. This brings flexibility and adaptability to changes.

One of the important principles of Scrum is delivering high-quality software/products. It is also mentioned in the Scrum Manifesto that working software/product is the primary measure of success. Interestingly, having self-organizing teams makes the team more accountable for its performance, as it is no more tied in conventional processes and systems.

This accountability acts as a factor in the improvement in product quality.

  • Iterative and incremental

As mentioned in point 1, having a single large goal is dependent on may internal as well as external factors and has a high chance of failure in achieving in terms of time or quality. Scrum operates in time-boxed iterations called Sprints, as seen in the image above.

Sprints are when smaller goals are set, always less than one month, usually of a week or two, and the focus is on achieving that goal. This ensures higher flexibility and clarity. If there are flaws in the approach towards a product’s development, they are surfaced in these sprints and accordingly, actions can be taken immediately. This makes the whole process less vulnerable to failure. Hence it is rightly said that Scrum is not a problem-solving framework, but a problem surfacing framework.

Scrum Master and Product Owner are in charge of communicating everything within and outside of the team. A core value of Scrum is transparency, wherein product owners are required to communicate the true progress of the project with all the stakeholders.

This builds trust and makes the process more effective.

The Market and Scrum

Take a look at the pie chart below.

Agile has become a widely used approach in many industries, especially those that deal with software development. Among the usage of Agile frameworks, it can be seen from the above image that Scrum is the undoubted leader with way over half the organizations using pure Scrum. Add the hybrid Scrum frameworks and the number goes even higher.

Numbers speak better than words, and we cannot doubt the growing demand of Scrum, and hence the professionals in Scrum. Scrum professionals are certified product development professionals where the certification comes from a global Scrum authority such as the Scrum Alliance.

To make a career in Scrum, one can choose to become a Scrum developer, which is a basic part of the team, or a Scrum Master, who operates as the servant-leader to the Scrum team, clearing obstacles and maintaining clarity, or a Scrum Product Owner, who creates and communicates a vision of what is to be done and also acts as a communicator to all stakeholders.

In any case, a certification is a must and a training course, for e.g., a Certified Scrum Product Owner Certification  is highly recommended.

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The Indisputable Worth of Scrum and Scrum Professionals

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Rowan Bunning, the Australian pioneer of Scrum has said, “…the agile movement is part of a larger movement towards more humane and dynamic workplaces in the 21st century.” Every person who knows Agile well will agree that Agile turns the focus on the people from the processes and systems. Somehow, this has proved to work as far as increasing efficiency is concerned.

Those who do not know much about Scrum may wonder why the discussion about Agile, so let us have a tiny discussion on that. Originating somewhere around the ’70s with an emphasis on evolutionary project management and adaptive software development, Agile became truly popular in the 21st century. So did Scrum, with people in businesses starting to talk about it, and even about the CSM and CSPO course that proved as an entry in the world of Scrum.

Scrum, the main topic of our discussion, is a framework based on the agile approach. It follows the agile principles of being adaptive throughout the development process by having self-organizing teams that set and attain smaller goals.

Before speaking about the market demand for Scrum and Scrum professionals, it is interesting to have a look at how Scrum is implemented. Have a look at the image below

Essential Features of Scrum that Make It a Success

The traditional methods of product development had goals that were far set and rigid. Whenever obvious problems such as changes in requirements by customers came, the whole goal had to be rearranged from the beginning, making it difficult to adjust. Additionally, having specific team members working on specific tasks meant slow down or roadblocks in the absence of a particular member.

Scrum overcomes the above problems to an almost complete extent by having teams where members can undertake multiple tasks, and are not weighed down by long term single large goals. The focus is to deliver a valuable product in increments with short term goals. This brings flexibility and adaptability to changes.

One of the important principles of Scrum is delivering high-quality software/products. It is also mentioned in the Scrum Manifesto that working software/product is the primary measure of success. Interestingly, having self-organizing teams makes the team more accountable for its performance, as it is no more tied in conventional processes and systems.

This accountability acts as a factor in the improvement in product quality.

  • Iterative and incremental

As mentioned in point 1, having a single large goal is dependent on may internal as well as external factors and has a high chance of failure in achieving in terms of time or quality. Scrum operates in time-boxed iterations called Sprints, as seen in the image above.

Sprints are when smaller goals are set, always less than one month, usually of a week or two, and the focus is on achieving that goal. This ensures higher flexibility and clarity. If there are flaws in the approach towards a product’s development, they are surfaced in these sprints and accordingly, actions can be taken immediately. This makes the whole process less vulnerable to failure. Hence it is rightly said that Scrum is not a problem-solving framework, but a problem surfacing framework.

Scrum Master and Product Owner are in charge of communicating everything within and outside of the team. A core value of Scrum is transparency, wherein product owners are required to communicate the true progress of the project with all the stakeholders.

This builds trust and makes the process more effective.

The Market and Scrum

Take a look at the pie chart below.

Agile has become a widely used approach in many industries, especially those that deal with software development. Among the usage of Agile frameworks, it can be seen from the above image that Scrum is the undoubted leader with way over half the organizations using pure Scrum. Add the hybrid Scrum frameworks and the number goes even higher.

Numbers speak better than words, and we cannot doubt the growing demand of Scrum, and hence the professionals in Scrum. Scrum professionals are certified product development professionals where the certification comes from a global Scrum authority such as the Scrum Alliance.

To make a career in Scrum, one can choose to become a Scrum developer, which is a basic part of the team, or a Scrum Master, who operates as the servant-leader to the Scrum team, clearing obstacles and maintaining clarity, or a Scrum Product Owner, who creates and communicates a vision of what is to be done and also acts as a communicator to all stakeholders.

In any case, a certification is a must and a training course, for e.g., a Certified Scrum Product Owner Certification  is highly recommended.

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Technology

The New Version of Adobe Reader – Best PDF Software for Windows 10

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Adobe Reader has been one of the most popular and recommended tools in the last two decades when it comes to viewing PDFs, simply because it worked well and was easy and quick to install.

In the last few years, a new PDF tool has been released by Adobe in order to keep their services adapted to the constantly evolving necessities of their users. Because of this, they have created Adobe Acrobat Reader DC, which is a completely improved and full of features on paid versions newer Adobe Reader. This software comes with many upgraded options, but at the same, it’s completely free to download and use to fit the most common PDF tasks without paying a dime. So if you are looking for adobe reader for windows 10 you could install the standard Adobe Reader or the greatly improved Adobe Acrobat Reader DC. This last one takes a bit more of storage space we must say.

We can find many new features on the new Adobe Reader DC, however, we are required to buy some of the upgraded versions and pay for it monthly so unlock all of these features that we can find them on the section “Tools” on the top of our Adobe Acrobat Reader DC.

  • Adding comments to an existing PDF
  • Edit the PDF.
  • Export the PDF to other formats such as Microsoft Word or Excel.
  • Create a new PDF from a different format.
  • Share files for giving others the possibility of viewing or reviewing them and track their responses.
  • Add stamps to a PDF file such as “approved” or “draft.”
  • Take measures such as the distance, the area or the perimeter of objects in the PDF.
  • Sign and certify documents digitally to validate their authenticity
  • Organize pages using the insert, rotate or extract tools.
  • Delete specific data or hidden text as well as graphics.
  • Protect to prevent other people from copying and editing the information in your PDFs.
  • Prepare Form allows us to convert formats such as scanned forms to PDF format
  • Optimization of a PDF file, allowing us to reduce the size of the file using compression techniques, enable the fast web view and quickly modify the font options as well as control images
  • Enhance Scans, to turn scans or photos into PDFs with selectable text.
  • Print Production: Preview and prepare PDF files for high-end production.
  • PDF Standards: allowing us to make of our PDF file a file complying with the ISO standards
  • Create a custom tool, to modify and create our new collection of tools so we can use them for ourselves or share them with other people.
  • Compare files, to quickly find and clearly see the differences between two different PDF files.
  • Action wizard, for helping us automatize some of our daily PDF-related tasks
  • Accessibility: To make our PDFs to they meet the necessities of people with disabilities
  • Rich Media: Easily insert audio, video and interactive elements in our PDFs
  • Index: To help, keep our PDF files organized using different categories to store them.
  • Send for review: Send a petition to people to check and give you a response about your PDF file.
  • JavaScript: To extend the functionality of our PDF as well as connect to JavaScript databases

As we can see, the number of improvements of the new Adobe Reader DC is certainly amazing compared to his older version. Specially the fact that we can use so many features makes it specially worth it if you are using it for professional purposes, it makes it easily the best PDF software available at the moment, and probably for many years to come.

Adobe Acrobat Reader DC is the adobe reader for windows 10 you are looking for, once you try it you won’t want to switch back to any other similar software. There are a few other similar options available but most of these options don’t give us access to half of the features that Adobe Acrobat Reader DC is giving us with the paid versions.

We highly recommend using Adobe Acrobat Reader DC for all your PDF-related tasks!

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