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Top 10 Reasons Your Business Needs PDF Software

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The old way to manage documents was based on printing and arranging papers in folders. Modern businesses, however, tend to rely more and more on digital document management and PDF software in particular. There are endless apps for storing documents on remote secure servers and possibilities to sign them with e-signature, to mention just a few.

If you are still hesitating about whether your business needs PDF software, here are some major reasons to convince you.

Top 10 Reasons Your Business Needs PDF Software

pdf software

1. Accessibility. PDF documents can be viewed on PC, tablet, or smartphone alike. It does not make a difference if it’s Windows or Mac, Android or iOS. There is no need to send papers through fax or by post. If you have an Internet connection and PDF software, that is pretty much all you need to share and access digital documents.

2. Easy navigation and search. Whether you need to find the required document in a folder, or you want to skim through a long text to find the exact phrase, any PDF reader software will let you do it fast and efficiently. No more need to be buried up to ears in papers!

3. Interactive content. Modern-day PDF editor software provides an opportunity to integrate numerous interactive features, similar to those of web browsers or mobile applications. Unlike an ink-on-paper document, PDF files can contain elements such as hyperlinks, audio or video clips, file attachments, annotations, etc. It is much easier to impress a business partner with a multimedia PDF proposal than with a simple printed text.

4. Advanced security options. The majority of PDF editor software providers offer tools that ensure the document’s security. For instance, if there is some confidential information, the PDF file can be put under password protection. Moreover, there is often the possibility of encrypting the document with a certificate, thus further protecting the document from any data breach.

5. Branding. The company’s logo, contact details, and other crucial elements of its letterhead are important for making the right impression and building authority. If you have any such template in Word, you can use  Word to PDF converter software and save it as a modifiable PDF template for faster work in the future.

6. Two-level back up. The majority of business owners tend to save both hard and soft copies of the most vital documents. Backing up things is always a good idea. If something happens to the premises, there are digital copies accessible through PDF reader software. Likewise, if something happens to the documents stored digitally, there will be paper copies that can be scanned and OCR’ed again. You can also use PDF to word converter software for improving certain texts or templates.

7. Electronic signature. The contemporary global economy is so international that it may be difficult – at least physically – to manage to meet all partners in different parts of the world to sign agreements with them. In this case, the integration of electronic signatures in PDF reader software can help save tons of time and money, and help your business grow faster.

8. Data integration. It often happens that certain pieces of information are scattered around different files in different formats. For example, you can use a nice collage of the team members in a PowerPoint presentation, a summary of the company’s success in a Word document, and a great graph with your financial performance in an Excel file. By using PDF converter software, you can easily extract all of this data and eventually integrate it into the final PDF document. For instance, there is word to PDF software and other types for each format. In case the required pieces of data are found in different PDF files, you can use PDF merge software to put them together.

9. Easiness to use and share. The best PDF software is always the simplest and the most intuitive one in terms of user experience. Remote teams can also collaborate easily working on the same document via cloud-based PDF software.

10. Document templates. Many PDF software providers offer standard forms for businesses such as a monthly income statement template or a profit and loss template.

Automation of Routine with Pdf Software 

pdf software

The best PDF software automates a significant amount of daily routine. The most popular modifiable forms that businesses use for improving productivity are:

  •  profit and loss statement template – balance between income and expenses for the specific period

Summary

The subscription fee of popular one-stop-shop PDF solutions (e.g. Lumin PDF) is quite low compared to all the benefits the best PDF software gives to businesses. This is especially relevant in the times of COVID-19, when work requires smart remote organization, and everyone acknowledges the positive impact of refusing from paper document management.

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Tips For Small Business Owners

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This article talks about the tips for small business owners. Here you will find advice from successful business owners like how to adapt to adversaries, getting a Contract Management System, and delegation.

Running a business is challenging. It can be frustrating for business owners to know just how complicated running a business is. Contrary to popular belief, it is not easy as just setting up your business and waiting for it to be successful. We are all too familiar with the success stories of the CEOs of multi-billion global companies. Mark Zuckerberg, Bill Gates, and Steve Jobs are just some household names that have inspired many due to their unprecedented stories of success.

Their tales of triumph would always begin with, “It all started with a dream.” Blah blah blah. I am sure that you have heard of all those cliched stuff that makes for a great inspirational story. However, what they do not tell is that it is not a black-and-white story. There are multiple factors that affected their success.

Here we have compiled a list of advice from business owners that have achieved success. Take note that there is no perfect formula and these are just advice that majorly helped these companies.

Set a Clear Mission and Vision Statement

Before you set forth with creating your company, one important thing that you have to do is to set a clear mission and vision statement. The vision and mission statements of a company has a lot of uses. The purpose of your organization and its future endeavours are all dependent on the goals that you’ve set.

First of all, it will provide you with the purpose that your company will need when it faces adversary. Your Mission and Vision statement would also play a crucial role for your decision making.

As a business owner, your main task will be to make the big decisions. Use your Mission and Vision statement to help you decide which avenue to take. Always ask yourself as to which action would help you accomplish your goal better.

Research Existing Competition

Go around your local area and check whether you have any competition. Take note of what they are doing and ensure that you do something better. There is nothing wrong with getting ideas from your competition as long as you don’t exactly plagiarise their tactics. Just get the general gist and tweak it to your advantage.

Be Innovative

Most of the companies  in the Fortune 500 list achieved their success because their products/services were able to fill a void in the market. They re-invented the wheel so to speak. You don’t necessarily have to come up with an entirely new and original idea. You can take existing ideas and then give it a dash of creativity.

One thing that you have to know is that the market is very volatile. It will experience a lot of changes. You don’t necessarily have to keep up with all of the shifts but you do have to know how to adapt to these market changes.

Perhaps the best example of this would be Blockbuster and Netflix. Blockbuster used to be a mega-company that dominated the Video Rental agency. For a small fee, you can watch any video that you want. It was the norm for anyone to pass by a Blockbuster store to borrow a film to watch for that night. However, the rise of popularity of the Internet and streaming sites spelt out its demise. Without adapting to the market, it has become a warning sign to businesses that adaptability is key to staying on top.

Netflix, on the other hand, went the other way of Blockbuster by changing its business format and became a streaming site. Today, the annual gross income of Netflix is a whopping 16 Billion Dollars.

Invest In A Contract Management Software

You need organization in your life. No matter how small or huge your business is, you need to organize your systems. One important aspect that you have to take care of are your contracts. It is an important asset for your company.

When you have a Contract Management Software in place, you will have a full visual of your contracts and their performance. This means that you will most likely have a better grasp of how to manage your company. It will also allow you to mitigate the risks that you might otherwise take.

Learn To Delegate

You can’t do it on your own. You need to trust your employees with some of the key processes of your company. One mistake that new business owners often make is that they do not give specific tasks to each person which leads to chaos and miscommunication. Having a proper organizational structure will allow you to improve the accountability of everyone in the office. You will also be able to pinpoint any non-performing members of your organization and make the appropriate action.

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Trends You Need to Know About in Business Education

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Business is a fast-changing world, with quantum leaps in technology and globalization making yesterday’s “next big thing” rapidly obsolete.

Business education is changing too — and probably not fast enough. Academia tends to be slow to shake off the shackles of tradition, evolving more incrementally and less radically.

There are few fields in which educators need to remain so informed of the latest trends and technologies, in order to provide their students with an education that is up to date and relevant to the constantly moving target that is today’s business world.

Here are five top trends in business education that are happening now.

1) The Workplace Of Tomorrow Will Need Soft Skills Like Creativity, Communication And Problem Solving.

Advances in artificial intelligence, robotics and computing will replace many workers in the near future. Yet they will also create a demand for skills unique to humans, including creativity, critical thinking, communication, problem solving, innovation, collaboration and adaptability.

Technical skills will always be needed and shouldn’t be overlooked by any business student, but the coming trend in business is big thinkers with the skills to harness the powers of human creation.

2) Digital Learning Platforms, Online Education And Hybrid Formats Will Become The New Normal.

Image – goconqr.com/en/examtime/guide/technology-in-the-classroom/

The days of getting a traditional four-year bachelor’s degree followed by a two-year MBA at a brick-and-mortar university are in decline. While there is undeniable value in a broad-based foundation in business education, rising costs have burdened students with enormous student debts and led many to question whether the return on this investment makes it worthwhile.

Also, the rapidly changing business climate has raised many doubts about whether a one-time education is adequate to equip business grads for the changes sure to come in the years ahead. Online education, continuing education, digital learning platforms and hybrid formats that include both classroom and remote education are widely seen as the wave of the future.

3) Expect To See More One-year Mba Degrees — And More Hiring With No Degree At All.

Fast-track MBAs for working professionals are another growing trend, in which people with a given amount of professional experience can attend courses for one year and emerge as certified business management professionals.

In addition, more forward-looking companies are abandoning the requirement for any college degree at all, recognizing that targeted alternative training and real-world job experience can be more valuable than a college diploma.

4) Entrepreneurship Is And Will Remain A Growing Field.

Apple, Google, Microsoft, Amazon and Facebook are the five most valuable companies in the world — all of them tech companies and all founded by entrepreneurs (several of whom were college dropouts).

The chances are good that all of these companies have affected your life in a personal way. They employ hundreds of thousands of people and have a combined market capitalization of around $5 trillion. And each of them was founded by a small handful of forward-looking people harnessing new, disruptive technologies.

Machines and robots cannot replace this kind of uniquely human innovation. Business schools will and must increasingly teach the skills needed to start new enterprises that can literally change the world, in big ways and small.

5) If You’re Betting On The Future, Think Ai, Stem And Big Data.

Image – scmp.com/

Having said all of the above about human innovation, let’s not forget that the machine-based “thinking” behind artificial intelligence (AI) — like the driverless cars that our grandchildren will someday take for granted — are a supremely important component of future business development. And someone will have to create, hone and perfect these technologies.

Studies in science, technology, engineering and mathematics (STEM) are among the surest ways to climb aboard this inevitable wave.

The same is true of “big data” — the hyper-explosion of information that is available to us all, but is too much to grasp without intelligent analytics and insightful processing. Talented professionals will be needed in the years to come to turn millions of data points into actionable business plans that will work in the real world.

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Starting A Tech Company? 5 Clever Ways To Afford All the Tech You Need For Your Business

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Permit fees, employee expenses, equipment, and advertising are only some of the business startup costs you should keep in mind when building your business. However, these costs may vary on an industry basis.

If you’re starting a tech company, your inventory and equipment may be the highest startup costs. You might be thinking twice about building your startup due to lack of funding, but this shouldn’t stop you.

Don’t know how to fund a tech business? We’ve got you covered. We’ll tell you everything about your options. Read on for your guide to choose the best funding to start building your tech startup today.

Can You Get Funding You Need When Starting a Tech Company?

Most technology entrepreneurs think twice about building their startup due to lack of funding. However, affording the basic startup costs is easier than you think. Today, founders can even secure funding that won’t cost them a thing.

Don’t know what we’re talking about? Here are the top 5 funding options you should consider to start a tech company.

1. Small Business Loan

Small business loans are one of the most popular funding options for companies big and small. Before applying for a loan for a small business, you should search for lenders who specialize in funding companies in your industry. Choosing a financial institution that understands your business model will allow you to secure more funding at better terms.

2. Equipment Loan

Equipment can be one of the biggest costs tech startups face. Certain lenders offer equipment loans to cover these assets. It will depend on the type of machinery you need and your company financials.

3. Small Business Grants

Small business grants are given to startups and business owners by private companies, the Federal and State government. While it may take some time to receive a grant, these funds come with no strings attached. You won’t have to repay the institution.

4. Inventory Backed Loan

So you bought the inventory to fulfill your orders, but you need to buy equipment or other supplies to produce the items. You can request an inventory backed loan to cover these additional costs.

The lender will use your inventory as collateral on the loan. Typically, financial institutions offer 75% of the inventory appraised value or 50% of its cost.

5. Account Receivable Loan

Maybe your startup idea was a hit and you don’t have enough capital to fulfill all the orders coming in. You don’t want to turn these customers away. An account receivable loan can allow you to secure the funding you need.

Lenders offer early payment of an outstanding invoice in exchange for a fee. In this loan, your invoice will be the collateral on the loan.

The Bottom Line

Starting a tech company can be the best decision you’ll ever make. It will all come down to developing the right business plan to turn your vision into reality. While lack of funding may be holding you back, there are many funding options available.

It’s vital to do your research and choose the type of funding that fits your business plan. You may consider consulting with an expert to get a clear idea of the best approach depending on your business financials.

Want to learn more ways to turn your business idea into a reality? Check out our Business section to find more insightful articles.

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