Microsoft Office 365 is a line of services that is among the most popular ones on the internet. The cloud platform can be used for a wide range of things. They offer email, word processing, spreadsheets, and so much more. Most of us have used at least one Microsoft Office product or solution at one time or another. It was originally released back in 2011 and is now used by a huge percentage of companies and individuals. This number is only expected to grow.
While it is incredibly helpful for all different types of businesses, there is one negative surrounding the widespread use of Microsoft Office 365. That negative is that it doesn’t back up your data. This means you could potentially lose all of your information or data if something happens to it, and may not be able to get it back.
As a result, you need to consider solutions like cloud to cloud backup for protecting your data and information. Backing up your data is incredibly important and can help you avoid major disasters at your company. With that in mind, let’s look at a couple of different reasons why backing up your data is so important and why every company should do it.
It is More Secure and Reliable
If you don’t back up your data, it is not protected in the case of machine failure, power outage, or other types of emergency. Regularly backing up data will ensure that if something like this happens, you won’t lose everything. Many backup solutions can also act as an added measure of security against things like hacks or data breaches.
We recommend people use automatic cloud backup services for even better protection and reliability. However, using a manual and physical backup, like an external hard drive, is better than nothing. Without either in place, all of the information and data your company uses and protects could be gone or compromised in an instant.
Faster Access to Files
One of the biggest issues with keeping all of your files on a single computer is trying to locate the files you need. Traditional systems and ways of doing things are bloated, and it can take way longer than it should to find the things that you are actually looking for.
Even better, if the type of backup you use is cloud-based, you can access these files anywhere. Whether you’re at home, at work, or even walking your dog, the files and data you need can be right at your fingertips.
It Can Save You Money
In addition to data loss being very annoying and stressful to deal with, it can also cost you a lot of money. Data breaches and other similar forms of loss can cost companies millions of dollars as well as their reputation among customers. By having backups, you are protected and won’t have to incur giant costs.
While even manual backup options can save you from these giant costs, cloud solutions are often the way to go from a cost-effectiveness standpoint. Purchasing all of the external hard drives and other materials to manually back up data isn’t always cheap. On the other hand, cloud-based backup and storage solutions are generally quite affordable.
It Is Simple to Set Up and Operate
While backing up your company’s data sounds like a huge and insurmountable task, that isn’t the case. In fact, many cloud backups allow it to be done completely automatically. All you need to do is choose the right system, click your mouse a few times, and have an IT professional set up the system. Before you know it, your data and info will automatically be backed up on a schedule of your choosing.
Even handling it manually will generally only take a few minutes, depending on what you are backing up and how large it is. The point is a few minutes here and there (or potentially less) are a small price to pay for protecting your company data and information. It may sound complex, but the methods, tools, and technologies used now are much more robust than they were in the past.
Hopefully, this article has helped you learn the importance of backing up your data. While Microsoft Office 365 doesn’t back up your data, there are plenty of third-party solutions that can handle that for you.